May 31, 2012

FSAs, health savings accounts, or health reimbursement arrangements contribution limit update


Notice 2012-40 provides guidance on the effective date of the $2,500 limit (as indexed for inflation) on salary reduction contributions to health flexible spending arrangements (health FSAs) under § 125(i) of the Internal Revenue Code (Code) (the $2,500 limit) and on the deadline for amending plans to comply with that limit. This notice also provides relief for certain contributions that mistakenly exceed the $2,500 limit and that are corrected in a timely manner. Finally, the notice requests comments on whether to modify the use-or-lose rule that is currently set forth in the proposed regulations with respect to health FSAs.
Notice 2012-40 will be in Internal Revenue Bulletin 2012-25, dated June 18, 2012.

May 30, 2012

QuickBooks Sales Tax Webinar


Date/Time:
 
Tuesday, June 5
9:00 AM PST / 12:00 PM EST

Presenter:
Ian Clyde
QuickBooks Sales Tax Expert




Avalara is proud to be the only sales tax service provider that is a "Gold Certified Developer" with Intuit. 

May 29, 2012

IRS Names Seven New Members to ACT Panel; ACT to Submit Recommendations at June Meeting


 
WASHINGTON — The Internal Revenue Service’s Advisory Committee on Tax Exempt and Government Entities (ACT) will hold a public meeting on June 6, when the panel will submit its latest round of recommendations to senior IRS executives.
Seven newly-appointed members of the panel (listed below) will also be introduced at the public meeting. They will begin two-year terms and join 14 returning members.
The ACT includes external stakeholders and representatives who deal with employee retirement plans; tax-exempt organizations; tax-exempt bonds; and federal, state, local and Indian tribal governments. ACT members are appointed by the Secretary of the Treasury and generally serve two-year terms. They advise the IRS on operational policy and procedural improvements.
At the public meeting, five ACT project teams will present the following five reports that include recommendations on:
  • Employee Plans: Analysis and Recommendations Regarding the Scope of the Employee Plans Examination Process.
  • Exempt Organizations: Form 1023 — Updating It for the Future.
  • Federal, State and Local Governments: TIN Matching as an Effective Online Business Tool to Improve Compliance.
  • Indian Tribal Governments: Report on the General Welfare Doctrine as Applied to Indian Tribal Governments and Their Members.
  • Tax Exempt Bonds: A Survey of IRS Forms for Information Reporting.
The ACT was established under the Federal Advisory Committee Act to provide an organized public forum for discussion of relevant issues affecting the tax exempt and government entities communities.
The ACT’s public meeting will begin at 9:30 a.m. EDT on June 6, 2012, at the IRS headquarters at 1111 Constitution Ave. NW, Washington, D.C. The 2012 ACT reports will be available on the IRS website on the day of the meeting.
Due to limited seating and security requirements, members of the public interested in attending the public meeting should call Cynthia PhillipsGrady to confirm their attendance. She can be reached at (202) 283-9954 (not a toll-free call). Attendees must have photo identification and are encouraged to arrive at least 30 minutes before the session begins.
The seven new members of the ACT are listed below and grouped by their relevant project team:
Employee Plans
Donna M. Mueller, Des Moines, Iowa
Mueller is CEO of the Iowa Public Employees Retirement System — a state-wide public defined-benefit retirement system that has 300,000 members and 2,200 public employers; collects $755 million in contributions; pays $1 billion in benefits; and invests $22 billion in trust fund assets. She is President of the National Association of State Retirement Administrators, and a member of the National Council on Teacher Retirement. Mueller received a B.A. in Political Science at the University of Minnesota, Duluth; and a Juris Doctorate from Washington and Lee University, Lexington, Va.
David Mustone, McLean, Va.
Mustone is partner at Hunton & Williams LLP advising employers on tax, ERISA and labor law aspects of employee benefits law. His clients include for-profit employers (both publicly traded and privately held) and a variety of nonprofit and governmental employers. He is co-chair for separate IRS liaison groups on determination letter and correction programs for tax qualified plans. He served as a senior attorney in the IRS Office of Chief Counsel. Mustone received a B.A. in Government from the University of Notre Dame, Notre Dame, Ind.; and a Juris Doctorate and LL.M in Taxation from the National Law Center, George Washington University, Washington, D.C.
Exempt Organizations
Milton Cerny, Washington, D.C., and Richmond, Va.
Cerny is counsel at McGuireWoods representing nonprofit organizations (hospitals, private foundations, universities, and U.S. affiliates of foreign charities). He advises on tax planning and legal representation on large case and team audits regarding tax controversies before the IRS, and compliance with federal requirements on governance and private foundations. He was technical advisor to the IRS Assistant Commissioner, Employee Benefits and Tax Exempt Organizations. Cerny received a B.S. in International Relations at American University, Washington, D.C., and a Juris Doctorate from American University, Washington College of Law.
Gary J. Young, Boston
Young is director of the Northeastern University Center for Health Policy and Healthcare Research and professor of Strategic Management and Healthcare Systems, Northeastern University. Previously, he was professor and chair of the Department of Health Policy and Management, Boston University School of Public Health, senior associate with the Lewin Group, and also served as a health care attorney and analyst within the U.S. government. Young received a Juris Doctorate and a Ph.D. in Management from the State University of New York.
Government Entities:  Indian Tribal Governments
Diane M. Gange, Sequim, Wash.
Gange is CFO of Jamestown S’Klallam Tribe and is responsible for the fiscal oversight of its companies, programs, and activities. She is responsible for analyzing and determining tax strategies relating to tribal business programs; advising Tribal Council on tax consequences of programs affecting its citizens; and developing policies and plans for company relations with outside firms. She has conducted training in accounting principles and governmental accounting. Gange received a B.S. in Accounting from Central Washington University, Ellensburg, Wash., and an A.A. in Accounting at Peninsula College, Port Angeles, Wash.
Government Entities:  Tax Exempt Bonds
Katherine A. Newell, Princeton, N.J.
Newell is Director of Risk Management and Ethics Liaison Officer at the New Jersey Educational Facilities Authority responsible for developing and implementing post-issuance tax compliance policies and procedures. As a Government Finance Officers Association member, she worked with the National Association of Bond Lawyers on the GFOA-NABL Post Issuance Compliance Checklist and is a member of the GFOA’s Debt Committee. She is Chair of the Educational Facilities Panel for the annual Bond Attorneys Workshop, NABL sponsored. Newell received her LL.M in Taxation from Georgetown University School of Law, Washington, D.C; a Juris Doctorate from Villanova University School of Law, Villanova, Pa.; and a B.A. in Mathematics from Temple University, Philadelphia.
Lorraine Tyson, Chicago
Tyson is a tax partner in Pugh, Jones & Johnson, P.C.’s Public Finance Practice Group and advises clients on federal tax and securities law issues that arise in public finance and privatization transactions. She also serves as tax controversy counsel to issuers or other participants on bond deals audited by the IRS. She is a member of the Tax Exempt Financing Committee of the American Bar Association and the Tax Committee of the National Association of Bond Lawyers.  Tyson received an LL.M in Taxation from Northwestern University School of Law, Chicago; a Juris Doctorate from the University of Illinois College of Law; and a B.A. from Northwestern University.
ACT Members Continuing on the Committee in 2013
Employee Plans
  • Stephen L. Ferszt, Tarter Krinsky & Drogin LLP, New York
  • David Levine, Groom Law Group, Chartered, Washington, D.C.
  • Joan E. McCabe, Actuarial Designs & Solutions, Inc., Scarborough, Maine
  • Adam Pozek, DWC ERISA Consultants, LLC, Salem, N.H.
Exempt Organizations
  • Eric B. Carriker, Massachusetts office of the Attorney General, Boston
  • Karen A. Gries, CliftonLarsonAllen LLP, Arlington, Va.
  • Marty Martin, Martin Law Firm, Raleigh, N.C.
  • Ceila Roady, Morgan Lewis & Bockius LLP, Washington, D.C.
Federal, State and Local Governments
  • Robert Jaros, State of Colorado, Boulder, Colo.
  • Lisa M. Pusich, State of Alaska, Juneau, Alaska
  • Kathy M. Sheppard, Commonwealth of Massachusetts, Boston
Indian Tribal Governments
  • Holly Easterling, the Chickasaw Nation, Ada, Okla.
  • William Michael Micklin, Tlingit & Haida Indian Tribes of Alaska; Ewiiaapaayp Band of Kumeyaay Indians, Alpine, Calif.
Tax Exempt Bonds
  • J. Sue Painter, Providence Health and Services, Seattle

May 28, 2012

Interest Rates Remain the Same for the Third Quarter of 2012


 

IR-2012-55, May 22, 2012
WASHINGTON — The Internal Revenue Service today announced that interest rates will remain the same for the calendar quarter beginning July 1, 2012.  The rates will be:
  • three (3) percent for overpayments [two (2) percent in the case of a corporation];
  • three (3) percent for underpayments;
  • five (5) percent for large corporate underpayments; and
  • one-half (0.5) percent for the portion of a corporate overpayment exceeding $10,000.
Under the Internal Revenue Code, the rate of interest is determined on a quarterly basis.  For taxpayers other than corporations, the overpayment and underpayment rate is the federal short-term rate plus 3 percentage points.
Generally, in the case of a corporation, the underpayment rate is the federal short-term rate plus 3 percentage points and the overpayment rate is the federal short-term rate plus 2 percentage points.  The rate for large corporate underpayments is the federal short-term rate plus 5 percentage points.  The rate on the portion of a corporate overpayment of tax exceeding $10,000 for a taxable period is the federal short-term rate plus one-half (0.5) of a percentage point.
The interest rates announced today are computed from the federal short-term rate determined during April 2012 to take effect May 1, 2012, based on daily compounding.
Revenue Ruling 2012-16, announcing the rates of interest, is attached and will appear in Internal Revenue Bulletin No. 2012-26, dated June 25, 2012.

 

May 26, 2012

5/20 - 5/26 Small Business Week


For Small Business Week, IRS Spotlights Expanded Tax Credit for Hiring Veterans, Credit for Providing Health Care Coverage to Employees and Tax Relief 
WASHINGTON — The Internal Revenue Service is marking Small Business Week, May 20 to 26, by encouraging small business owners to check out two key tax credits and a special relief program that could provide significant tax benefits during 2012.
Both the expanded credit for hiring veterans and the credit for employer-provided health care coverage can provide tax savings to eligible small businesses when they file their 2012 federal income tax returns. In addition, substantial relief from past payroll tax obligations is available to eligible employers who agree to reclassify their workers as employees in the future. Here are details on each of these benefits.
Expanded Tax Credit for Hiring Veterans
A law change enacted late last year now provides an expanded Work Opportunity Tax Credit (WOTC) to employers that hire eligible unemployed veterans. The credit can be as high as $9,600 per veteran for for-profit employers or up to $6,240 for tax-exempt organizations. The amount of the credit depends on a number of factors, including the length of the veteran’s unemployment before hire, hours a veteran works and the amount of first-year wages paid. Employers who hire veterans with service-related disabilities may be eligible for the maximum credit.
Certification requirements apply to these new hires. Normally, an eligible employer must file Form 8850 with the state workforce agency within 28 days after the eligible worker begins work. But under a special rule, employers have until June 19, 2012, to complete and file this form for veterans hired on or after Nov. 22, 2011, and before May 22, 2012. The 28-day rule will again apply to eligible veterans hired on or after May 22. This form can be faxed or electronically transmitted to the state workforce agency, as long as the agency is able to receive the certification forms that way.
Businesses claim the credit on their income tax return using Form 5884 and Form 3800. A separate claim procedure using Form 5884-C applies to eligible tax-exempt organizations. Details are on IRS.gov.
Credit Helps Small Employers Provide Health Care Coverage
Small employers that pay at least half of the premiums for employee health insurance coverage under a qualifying arrangement may be eligible for the small business health care tax credit. Enacted two years ago, the credit is designed to encourage small employers to offer health insurance coverage for the first time or maintain coverage they already have.
Eligible small employers can claim the credit for 2010 through 2013 and for two additional years beginning in 2014. Targeted to small employers that primarily employ low-and moderate-income workers, the maximum credit, in tax-years 2010 through 2013, is 35 percent of premiums paid by small businesses and 25 percent of premiums paid by tax-exempt organizations, increasing to 50 percent and 35 percent, respectively, in 2014.
Small businesses claim the credit on their income tax return using Form 8941 and Form 3800. Tax-exempt organizations also useForm 8941 and then claim the credit on Form 990-T.
The recently-revamped Small Business Health Care Tax Creditpage on IRS.gov is packed with information and resources designed to help small employers see if they qualify for the credit and then figure it correctly. These include a step-by-step guide for determining eligibility, examples of typical tax savings under various scenarios, answers to frequently-asked questions, a YouTube video and a webinar.
Many Businesses can qualify for Substantial Payroll Tax Relief
Many businesses can now resolve past worker classification issues at a low cost by voluntarily reclassifying their workers. Better yet, they don’t have to wait for an IRS audit to do so.
By prospectively reclassifying workers, making a minimal payment and meeting a few other requirements, eligible businesses can achieve greater certainty for themselves, their workers and the government. Already, 540 employers have been approved to participate in the new IRS Voluntary Classification Settlement Program (VCSP) since it was launched last September.
The VCSP is available to many businesses, tax-exempt organizations and government entities that currently treat their workers or a class or group of workers as nonemployees or independent contractors, and now want to correctly treat these workers as employees in the future. To be eligible, an employer must:
  • Consistently have treated the workers in the past as nonemployees,
  • Have filed all required Forms 1099 for the workers for the previous three years
  • Not currently be under audit by the IRS or the Department of Labor or a state agency concerning the classification of these workers
Interested employers can apply for the program by filing Form 8952. Employers accepted into the program will pay an amount effectively equaling just over one percent of the wages paid to the reclassified workers for the past year. It’s that simple. Moreover, employers will not be audited on payroll taxes related to these workers for prior years.
Details on these and other tax benefits are on IRS.gov. In addition, the Small Business Tax Center (www.irs.gov/smallbiz) has links to a variety of useful tax tools for small business, including the Virtual Small Business Tax Workshop, a downloadable tax calendar, common forms and their instructions and help on everything from how to get an Employer Identification Number (EIN) online to how to engage with the IRS in the event of an audit.

Becker CPA Exam Question & Answer Event on Facebook


Ask the Expert with NASBA – Live Chat

IRS Announces 43 Small Offices to Close, Others to be Consolidated; Agency Sheds More than One Million Square Feet of Office Space



WASHINGTON — The Internal Revenue Service today announced a sweeping office space and rent reduction initiative that over the next 2 years will close 43 smaller offices and reduce space in many larger facilities. These measures will save more than 40 million in taxpayer dollars. Coupled with space reductions last year, the initiative will slash total IRS office space by more than one million square feet.
“Given today’s tight budget environment, we have to be willing to make the tough but responsible calls to save taxpayer dollars,” said IRS Commissioner Doug Shulman.  “Cutting and consolidating our real estate is a responsible way we can save money. It’s an important addition to our growing portfolio of cost-saving measures.”
To ensure that the agency uses rental space as efficiently and effectively as possible, the IRS will:
  • Close 43 smaller offices.  These are offices without taxpayer assistance centers and currently have fewer than 25 employees.
  • Consolidate multiple offices within the same commuting area.
  • Explore innovative ways to do more with existing space, such as desk sharing and increased telecommuting.
None of the offices being closed under this initiative are walk-in taxpayer assistance centers. Because of the nature of the work performed in these offices, the IRS anticipates minimal taxpayer impact as a result of these closures.
This cost-cutting initiative is projected to save $17.2 million in annual rental costs in fiscal 2012 and $23.5 million in fiscal 2013. These are permanent reductions in space and rent so these savings will be realized in future years as well.
The initiative will cut space by 715,000 square feet in fiscal 2012 and 230,000 square feet in fiscal 2013. This is on top of a 105,000-square-foot reduction in fiscal 2011.
The IRS has more than 650 offices around the country. Today’s initiative supplements space saving projects over the past seven years that are now yielding $70 million annually in rental savings . This is part of a broader Administration effort which has cut government real estate costs by over $1.5 billion and is on track to exceed the President's directive to save $3 billion by the end of the year.

May 25, 2012

Various Help from IRS

1.  Fresh Start initiative expands to help more struggling taxpayers

More flexible offer-in-compromise terms will help some of the most financially distressed taxpayers clear up tax problems.
IR-2012-53 has more information.


  2.  New limit for EINs
The IRS will now issue only one employer identification number per responsible party each day.
The limitation applies to all requests online, by phone, fax or mail.
Related links:


  3.  Veterans: Looking for help with a small business venture?
The Small Business Administration has specialized resources for veterans to help start, grow or re-establish a business.


  4.  Tax guidance for child care providers
June 5 webinar will cover tax related issues in the child care provider industry.
Topics include:
  • Recordkeeping
  • Business use of the home
  • Computing and reporting depreciation
  • Food program reimbursements


  5.  Virtual small business tax workshop
New small business owners can learn about federal tax responsibilities with the Virtual Small Business Tax Workshop.


  6.  Help  reduce taxpayer burden
Use Form 13285A to submit ideas for reducing taxpayer burden.


  7.  Recent IRS announcements
  • IR-2012-56, For Small Business Week, IRS Spotlights Expanded Tax Credit for Hiring Veterans, Credit for Providing Health Care Coverage to Employees and Tax Relief
  • IR-2012-55, Interest Rates Remain the Same for the Third Quarter of 2012
  • IR-2012-54, IRS Announces 43 Small Offices to Close, Others to be Consolidated; Agency Sheds More than One Million Square Feet of Office Space

May 24, 2012

Ten Things You Need to Know About the 2012 IRS Nationwide Tax Forums



The 2012 IRS Nationwide Tax Forums are three-day events presented by IRS experts and partner organizations that offer up-to-date information on federal and state tax issues. Tax professionals that take advantage of early registration will receive a significant discount on the registration fee. Keep in mind that the early registration period closes two weeks prior to each forum.
Here are 10 things Enrolled Agents, Certified Public Accountants, Certified Financial Planners, Registered Tax Return Preparers and other tax professionals need to know about the 2012 IRS Nationwide Tax Forums.
1. Forums are held June through August in Orlando, Atlanta, San Diego, Las Vegas, Chicago and New York.
2. Those who sign up early can qualify for discounted registration fee. Pre-registration ends two weeks prior to the start of each forum.
LocationForumPre-Registration Deadline
OrlandoJune 19-20June 6
AtlantaJuly 10–12June 26
San DiegoJuly 17-19July 3
Las VegasJuly 31- August 2July 17
ChicagoAugust 21-23August 2
New YorkAugust 28 - August 30August 14

3. Forums offer an opportunity to receive up to 18 continuing education credits through a variety of training seminars and workshops.
4. Forums will offer 43 separate seminars and workshops on valuable and relevant tax topics.
5. Forums will also feature a two-day expo with representatives from the IRS as well as other tax, financial, and business communities offering their products, services, and expertise.
6. Visit with IRS Oversight Board representatives and offer your comments on various IRS initiatives and programs.
7. Tax professionals attending a forum can bring their toughest unresolved cases to meet with IRS personnel who may be able to help.
8. Registering for a tax forum is easy! Register by internet, fax or mail.
9. For more information or to register visit www.irstaxforum.com.
10. Follow us on Twitter @IRStaxpros to get the latest IRS news and guidance for tax professionals. Or “like” us atwww.Facebook.com/IRSTaxForums.

May 23, 2012

Interest Rates Remain the Same for the Third Quarter of 2012

WASHINGTON — The Internal Revenue Service today announced that interest rates will remain the same for the calendar quarter beginning July 1, 2012. The rates will be:

  • three (3) percent for overpayments [two (2) percent in the case of a corporation];
  • three (3) percent for underpayments;
  • five (5) percent for large corporate underpayments; and
  • one-half (0.5) percent for the portion of a corporate overpayment exceeding $10,000.

Under the Internal Revenue Code, the rate of interest is determined on a quarterly basis. For taxpayers other than corporations, the overpayment and underpayment rate is the federal short-term rate plus 3 percentage points.

Generally, in the case of a corporation, the underpayment rate is the federal short-term rate plus 3 percentage points and the overpayment rate is the federal short-term rate plus 2 percentage points. The rate for large corporate underpayments is the federal short-term rate plus 5 percentage points. The rate on the portion of a corporate overpayment of tax exceeding $10,000 for a taxable period is the federal short-term rate plus one-half (0.5) of a percentage point.

The interest rates announced today are computed from the federal short-term rate determined during April 2012 to take effect May 1, 2012, based on daily compounding.

Revenue Ruling 2012-16, announcing the rates of interest, is attached and will appear in Internal Revenue Bulletin No. 2012-26, dated June 25, 2012.

May 22, 2012

Relief from Financial Hardships


IR-2012-53, May 21, 2012
WASHINGTON — The Internal Revenue Service today announced another expansion of its "Fresh Start" initiative by offering more flexible terms to its Offer in Compromise (OIC) program that will enable some of the most financially distressed taxpayers to clear up their tax problems and in many cases more quickly than in the past.
"This phase of Fresh Start will assist some taxpayers who have faced the most financial hardship in recent years," said IRS Commissioner Doug Shulman. "It is part of our multiyear effort to help taxpayers who are struggling to make ends meet."

Today’s announcement focuses on the financial analysis used to determine which taxpayers qualify for an OIC. This announcement also enables some taxpayers to resolve their tax problems in as little as two years compared to four or five years in the past.

In certain circumstances, the changes announced today include:
  • Revising the calculation for the taxpayer’s future income.
  • Allowing taxpayers to repay their student loans.
  • Allowing taxpayers to pay state and local delinquent taxes.
  • Expanding the Allowable Living Expense allowance category and amount.
In general, an OIC is an agreement between a taxpayer and the IRS that settles the taxpayer’s tax liabilities for less than the full amount owed. An OIC is generally not accepted if the IRS believes the liability can be paid in full as a lump sum or a through payment agreement. The IRS looks at the taxpayer’s income and assets to make a determination of the taxpayer’s reasonable collection potential. OICs are subject to acceptance on legal requirements.

The IRS recognizes that many taxpayers are still struggling to pay their bills so the agency has been working to put in place common-sense changes to the OIC program to more closely reflect real-world situations.

When the IRS calculates a taxpayer’s reasonable collection potential, it will now look at only one year of future income for offers paid in five or fewer months, down from four years, and two years of future income for offers paid in six to 24 months, down from five years. All offers must be fully paid within 24 months of the date the offer is accepted. The Form 656-B,  Offer in Compromise Booklet, and Form 656, Offer in Compromise, has been revised to reflect the changes.

Other changes to the program include narrowed parameters and clarification of when a dissipated asset will be included in the calculation of reasonable collection potential. In addition, equity in income producing assets generally will not be included in the calculation of reasonable collection potential for on-going businesses.
Allowable Living Expenses
The Allowable Living Expense standards are used in cases requiring financial analysis to determine a taxpayer’s ability to pay. The standard allowances provide consistency and fairness in collection determinations by incorporating average expenditures for basic necessities for citizens in similar geographic areas. These standards are used when evaluating installment agreement and offer in compromise requests.
The National Standard miscellaneous allowance has been expanded to include additional items. Taxpayers can use the miscellaneous allowance for expenses such as credit card payments and bank fees and charges.

Guidance has also been clarified to allow payments for loans guaranteed by the federal government for the taxpayer's post-high school education. In addition, payments for delinquent state and local taxes may be allowed based on percentage basis of tax owed to the state and IRS.

This is another in a series of steps to help struggling taxpayers under the Fresh Start initiative.

In 2008, IRS announced lien relief for taxpayers trying to refinance or sell a home. The IRS added new flexibility for taxpayers facing payment or collection problems in 2009. The IRS made changes to lien policies in 2011 and expanded the threshold for small businesses to resolve tax issues through installment agreements. And, earlier this year, the IRS increased the threshold for a streamlined installment agreement allowing individual taxpayers to set up an installment agreement without providing a significant amount of financial information.

May 21, 2012

Surgent McCoy Webinars

I, Max Jr., will be attending one of Surgent McCoy, LLC's webinars next Tuesday.  I have never been to a webinar from Surgent McCoy, LLC.  Anyone have any suggestions or helpful tips.  The webinar I signed up for is called "Annual Accounting and Auditng Update."  11:30am - 7:30pm. 

May 20, 2012

Quickbooks Free Lesson

Come in to the office tomorrow anytime and get a free 1 hour Quickbooks lesson!

May 19, 2012

Why Make a QuickBooks Backup?



There are a lot of reasons, depending on how your computer system is set up and how you are making backups. You are making backups, right?
  • Some automatic backup systems can’t make backups of a file that is open at backup time. The QuickBooks database manager can often hold the file open, interfering with these kinds of backup systems. File open, no backup!
  • In some cases, some data may be “buffered” or still in the database manager’s memory, not flushed out to the hard drive. Worse yet, some of the data may be in a transitional state or partially recorded, with half of the data written and half not. A full system backup may take a snapshot of the database as it exists on your hard drive at the time, but that might not be a useable snapshot. The database can be in an intermediate state that when restored, is not useful. Restoring that gives you a corrupted database!
  • Some backup systems are set up to focus on particular files. I’ll often see systems set up to focus on the QBW file, your company file. Well, that may be MOST of your QuickBooks data, but it might not be ALL of your QuickBooks data!
Have you checked your backup system to see if it is backing up a useable set of data? Have you checked your backup system to see if you can restore the data, and that the data you restore is complete? Lots of people set up backup systems but don’t test if they are working, until that first time that you need to restore data because of some disaster. That is way too late to be testing your backup system.
Another reason for a QuickBooks backup is that if you create a QBB file, with “complete verification”, then QuickBooks does some housekeeping. As time goes on, if you aren’t doing this, little gremlins are creeping into your QuickBooks data and messing things up (that is a technical description…). Errors start accumulating, which you may not notice at first and may not create problems. However, over time, these accumulated small errors can lead to data corruption and a big, big problem. A properly managed QuickBooks company file should have a full backup using the QuickBooks backup feature once a month in my opinion.
In addition, QuickBooks is keeping a transaction log as you use it, and this transaction log continues to grow. As it grows, it takes up space, and a big log file can slow things down. Making a QBB file clears out the transaction logproperly. Sure, you can just erase the log every once in awhile, but then you have lost one of your disaster recovery features, and that isn’t good. For more on this see my article What is the QuickBooks TLG File.

5 IRS updates

1.  IRS changes EIN limit to one per day

Effective May 21, the IRS will begin issuing only one employer identification number per responsible party each day, a change from the current limit of five per day. This limit applies to all requests for an EIN whether online or by phone, fax or mail. This policy was implemented to ensure fair and equitable access to all applicants with legitimate tax administration-related needs. It also ensures the EIN system continues to operate effectively. We apologize if this change affects your current business practice.
For additional information about applying for an employer identification number, go to IRS.gov or click on the links below.
2.  Treasury and IRS to Hold Consultation Call with Tribal Leaders
The Treasury Department and the Internal Revenue Service will jointly conduct anotherconsultation and listening session regarding the application of the General Welfare Exclusion to Benefits Provided under Indian Tribal Government Programs.
3.  June 12 Phone Forum: Operating Under 403(b) Written Plan Requirements
Sign up now for the June 12 Phone Forum. The IRS Employee Plans 403(b) Compliance Planning Group will address frequent questions pertaining to the 403(b) written plan requirements and how the IRS is approaching the written plan requirement under audit. The forum will also address common operational issues identified in 403(b) plans.
If you have a specific matter that you would like the speakers to address, please let us know via e-mail at ep.phoneforum@irs.gov on or before June 1.
4.  Help  Reduce Taxpayer Burden
Use Form 13285A to submit your ideas for reducing taxpayer burden.
5.  YouTube: Deducting Medical and Dental Expenses
Find out how you can deduct medical and dental expenses in this new YouTube video.
Watch this and other videos on the IRS YouTube Channel.

May 18, 2012

College Students Financial Aid Application


Automated IRS System Helps College-Bound Students with Financial Aid Application Process 
College-bound students and their parents typically want to make every dollar and every minute of the college experience count including money spent on tuition and time spent on the college financial aid application process. The Internal Revenue Service is helping minimize the time spent on the completion of the Free Application for Federal Student Aid (FAFSA) form by automating access to federal tax returns with the IRS Data Retrieval Tool. This tool provides the opportunity for applicants to automatically transfer the required tax data onto the FAFSA form.
Here are some tips on using the IRS Data Retrieval Tool:
  • Benefits The IRS Data Retrieval tool is an easy and secure way to access and transfer tax return information directly onto the FAFSA form, saving time and improving accuracy. Also, the increased accuracy reduces the likelihood of being selected for verification by the school’s financial aid office.
  • Eligibility Criteria Taxpayers who wish to use the tool to complete their 2012 FAFSA form must:
    • have filed a 2011 tax return;
    • possess a valid Social Security Number;
    • have a Federal Student Aid PIN (individuals who don’t have a PIN, will be given the option to apply for one through the FAFSA application process);
    • have not changed marital status since Dec. 31, 2011.
  • Exceptions If any of the following conditions apply to the student or parents, the IRS Data Retrieval Tool can not be used for the 2012 FAFSA application:
    • an amended tax return was filed for 2011;
    • no federal tax return for 2011 has been filed ;
    • the federal tax filing status on the 2011 return is married filing separately; a Puerto Rican or other foreign tax return has been filed.
  • Alternatives If the IRS Data Retrieval Tool can not be used and if the college requests verification documentation, it may be necessary to obtain an official transcript from the IRS. To order tax return or tax account transcripts, visitwww.irs.gov and select  Order a Transcript  or call the Transcript toll-free line at 1-800-908-9946.
In addition to helping reduce the time and effort involved in completing and submitting the FAFSA form through the IRS Data Retrieval Tool, the IRS offers money-saving information to college students and their parents.  Important information regarding tax credits and deductions for qualifying tuition, materials and fees is available at the IRS Tax Benefits for Education: Information Center and in IRS Publication 970, Tax Benefits for Education both of which are available at www.IRS.gov.

Links:

May 17, 2012

IRS.gov update

1.  New on IRS.gov

  • Pub. 1223, General Rules and Specifications For Substitute Forms W-2c and W-3c  (Rev. April 2012)
  • Pub. 516, U.S. Government Civilian Employees Stationed Abroad (Rev. April 2012)
  • Inst. 944-X (PR), Adjusted Employer's ANNUAL Federal Tax Return or Claim for Refund (Puerto Rican Version) (Rev. Feb. 2012)
  • Inst 944-X (SP), Adjusted Employer's ANNUAL Federal Tax Return or Claim for Refund (Spanish Version) (Rev. Feb. 2012)
  • Pub. 1586, Reasonable Cause Regulations and Requirements for Missing and Incorrect Name/TINs (including instructions for reading CD/DVDs and Magnetic Media) (Rev. April 2012)
  • Pub. 515, Withholding of Tax on Nonresident Aliens and Foreign Entities
  • Pub. 1779, Independent Contractor or Employee Brochure  (Rev. March 2012)
  • Pub. 1335, Backup Withholding Questions and Answers (Rev. March 2012)
  • Form 941-X, Adjusted Employer's Quarterly Federal Tax Return or Claim for Refund (Rev. April 2012)
  • Inst. 941-X, Adjusted Employer's Quarterly Federal Tax Return or Claim for Refund (Rev. April 2012)

2.  Health care benefits reporting information for employers
The Form W-2 Reporting of Employer-Sponsored Health Coverage page of IRS.gov has new information including:
  • A chart detailing the types of coverage to report
  • Transition relief for many employers
  • Q&As about the reporting requirements